![]() ![]() Any updates that need to be made, effect that element of the show, and can affect the entire show as well.ĭon’t force Excel to meet event production needs, Shoflo is built uniquely for event production. ![]() Similarly to previous sections editing these formulas manually quickly becomes complicated and time consuming. These cells are a subset of the element and help keep the show organized in a more detailed manner. The key is being able to write formulas that only apply to the cells that are associated with that 20-minute block. You can write Excel formulas to help keep your crew and event on schedule. For example, in a 20-minute element in the run of show, an element can be segmented even further to help keep track of important details of the show down to the second. Occasionally event producers will want to break down an element in a show into even more detail. The run of show is segmented into timed elements that help keep track of different segments of the show. Detailing Sections Inside a Show ElementĮach element of a show is outlined well in advance of show time. Event production rundowns need to be flexible due to last second changes and unplanned occurrences on event day and leading up to event day.ģ. This delays processes and limits the ability to make changes on the fly. ![]() Any editing to any element, changing the order of the elements, or inserting a new element, will cause the formula to break. Once the time passes through 00:00 and goes into the negatives, the show is running longer than was planned. This process allows you to see how efficient the production is being run and also offers a baseline and tangible things to improve upon in the future. For example, in an hour-long show, if element 1 is 10 minutes and element 2 is 5 minutes, element 3 would show there is still 45 minutes left in the show. Most producers want to build out the run of show in a way that will display how much time you have left in the show as you pass through each element. Without these formulas working properly, your team is in danger of letting small details fall through the cracks and threaten the work you have put into the event up to this point. Hitting your cues is extremely important to the audience and how they experience your event. Excel formulas to auto calculate these essential cues are complicated and break frequently if you need to update or add in new elements. These auto calculations are essential to the management and success of live events, and with them, event producers can keep track of where they are in the show and make sure their crew knows where they need to be. Automatically Calculating Start Time Based on a Prior ElementĮvent producers use Excel to auto calculate the start time of an element in their show based on the duration and start time of a prior element. Check out these 3 formula frustrations that every event producer runs into.ġ. Auto time calculations are useful and help keep the crew on track but it is important to be aware of common formula errors in the automation process that will require immediate attention. The problem is, Excel formulas break all the time, which increases the frequency of errors that derail live events. How does an event producer make sure that everyone is on the same page on event day? Historically, Excel has been used to keep track of the rundown and ensure everyone is hitting their cue. There are many moving elements that must move in sync to produce a successful live event. ![]()
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